Terms of Use

These Terms form an agreement between Swingsure L.L.C., doing business as Meritaria, and the person or organization using the service. If you use Meritaria for an organization, you represent that you have authority to bind that organization. If you are not legally able to enter a contract, a parent, guardian, or authorized representative must accept on your behalf. Additional written terms may apply to a paid organization account; those terms control if they expressly conflict with these Terms.

You must provide accurate information, use your own account, protect credentials, and promptly report unauthorized use. Organization access depends on membership and role. “President” is the primary organization-owner role; administrators manage authorized operations; reviewers access assigned scholarship applications; and students access their own organization-specific applications. Invitation and QR codes may be regenerated, revoked, renewed, or expire. Platform administration is separate from organization administration: creating an account does not grant access to the Meritaria owner portal, which requires a valid platform invitation or authorization from Meritaria. Organizations remain responsible for staff invitations, administrator permissions, reviewer assignments, and removing access when personnel leave. Do not publish staff invitation credentials or transfer an account to another person.

Organizations are responsible for their scholarship rules, application content, auction events and item descriptions, bid fulfillment and payment collection, legal notices, eligibility decisions, reviewer appointments, communications, award funding, tax reporting, accessibility obligations, record schedules, and lawful authority to collect and use applicant information. Organizations must request only information reasonably related to their program, configure minor and guardian procedures where needed, keep reviewer access current, honor applicable privacy requests, and use exports and downloaded documents securely. Meritaria does not act as the scholarship sponsor, fiduciary, school, financial adviser, tax adviser, or decision-maker.

An invitation determines which organization and application form a student receives. A form may connect to multiple scholarships, and matching may use majors, categories, eligibility settings, form relationships, status, and availability. Automated matching assists administration and does not determine legal eligibility or guarantee consideration. The organization controls deadlines, extensions, incomplete applications, review status, recipient selection, award amounts, disbursement, and revocation. Submission, matching, finalist status, reviewer recommendation, or notification does not guarantee an award.

Draft saving helps students resume an application but is not proof of submission; students should confirm the submission status before the deadline. Submitted applications may be locked until an authorized administrator reopens them. Recommendations and supporting documents may have separate completion requirements and due dates. A selected recipient may need to complete an organization-configured award acceptance or winner closeout form, provide additional documents, and obtain approval before payment. Organizations determine whether these requirements apply and remain responsible for funding and disbursing awards.

You retain rights you hold in content you submit. You grant Meritaria and the applicable organization a limited, nonexclusive license to host, reproduce, display, transmit, format, print, export, back up, and otherwise process that content as necessary to operate, secure, support, audit, and administer the program. You represent that you have the right to provide the content and that it is accurate to the best of your knowledge. Do not submit unnecessary sensitive information or material that is unlawful, malicious, infringing, deceptive, or unrelated to the application.

Forms may include browser-fillable PDFs, downloadable templates, file uploads, reference details, and recommendation questionnaires. PDF compatibility varies; review saved answers and uploaded files before submitting. A recommendation submitted through a secure link is associated with the recipient email and student application; its content may be restricted to authorized administrators and assigned reviewers even when the student can see completion status. Users must not forward a recommender’s private link or submit information on another person’s behalf without authority.

Reviewers must use application information solely for authorized scholarship evaluation, preserve confidentiality, disclose conflicts of interest, and follow organization policies. Recommendations, scores, and notes may be visible to authorized organization personnel and retained as part of the program record. Blind review reduces exposure of identity fields but cannot guarantee that essays, documents, or other answers contain no identifying details. The organization remains responsible for final decisions and fair administration.

You consent to receive service messages electronically, including verification, application, deadline, renewal, review, security, billing, and award-related notices. Organizations are responsible for message content and recipient authority. Delivery is not guaranteed because providers may reject, delay, filter, or classify messages as spam. Marketing messages require an appropriate legal basis and must include required identification and unsubscribe options. Users may not use Meritaria to send misleading, harassing, discriminatory, unlawful, or unsolicited bulk communications.

Organization service, subscription prices, billing periods, renewal arrangements, student and form limits, optional features, implementation services, and support commitments are described in the applicable accepted proposal, invoice, order, or written agreement. Requesting information, receiving an invitation, or creating an account does not by itself authorize a charge or guarantee unlimited or permanent free service. Unless separately agreed, Meritaria does not promise a particular response time, uptime percentage, custom development, or unlimited storage or email delivery.

Meritaria currently uses manual billing; self-service checkout is unavailable. Payments, including payment by check when accepted, and account activation are recorded by Meritaria. Payment due dates and any renewal commitment follow the applicable agreement. Nonprofit status does not automatically establish a tax exemption; an organization must provide applicable exemption documentation when requested. Subscription discounts do not reduce separately charged implementation, advertising, add-on, usage, or third-party fees unless expressly agreed. Applicable taxes are calculated on the taxable amount as required by law.

Discounts and referral credits are reviewed and reflected in the applicable invoice or renewal; a referral tree, pending referral, or displayed estimate is not proof that a bill has been reduced. Organizations should report billing discrepancies to admin@meritaria.com. Payment and subscription records may be retained for accounting, dispute resolution, fraud prevention, or legal compliance.

Qualifying referrals. Each qualifying, active direct referral earns the referring organization a 10% discount calculated from the full, undiscounted subscription price for its applicable plan and billing period. A referral qualifies only after Meritaria verifies the referral relationship, links the two organizations, and confirms that the referred organization has an active, paid subscription in good standing. Accepted manual payment may qualify. An inquiry, unused invitation, trial, unpaid account, complimentary account, or pending referral does not qualify unless Meritaria expressly agrees in writing. The referring organization must also maintain an active subscription in good standing, including a subscription discounted to zero under this program.

Stacking and the cap. Referral discounts add together in increments of 10%, up to 100% of the full subscription price. For example, three qualifying direct referrals provide a 30% discount, and ten provide a 100% discount on the eligible subscription fee. The total cannot exceed 100%, create a negative balance, or generate a cash payment. A 100% subscription discount does not waive separately billed services, applicable taxes, or other excluded charges.

Existing discounted rates. Referral discounts are based on the full subscription price, not an already discounted price. They are not added to an introductory, negotiated, promotional, or other subscription discount. An organization keeps its existing discount until its accumulated referral discount is greater; the larger discount then applies. For example, an organization with a 25% existing discount keeps that rate with one or two qualifying referrals. With three qualifying referrals, the 30% referral discount replaces the 25% discount; the discounts are not combined.

Attribution and codes. The new organization should identify its referrer in the information request or provide the issued referral code. One-time codes may expire, be revoked, or be used only once. Meritaria verifies attribution before issuing a credit, and each referred organization may be credited to only one referring organization. Duplicate accounts, self-referrals, fraudulent activity, and fabricated relationships do not qualify. Codes identify a referral; they do not grant account access or guarantee a discount.

Direct referrals only. A multi-level referral tree may show relationships for administration, but an organization earns a discount only from its own qualifying direct referrals. Referrals made by organizations farther down the tree do not generate additional discounts for that organization.

Timing and value. Verified discounts apply prospectively to eligible subscription invoices or renewals after confirmation by Meritaria, subject to any express written agreement. They do not automatically refund past payments, reduce an already paid invoice, or cancel an existing balance. Referral discounts have no cash value, cannot be sold or transferred between organizations, and cannot be exchanged for scholarship funds or other benefits.

Honest recommendations. When recommending Meritaria in connection with this program, disclose that your organization may receive a subscription discount for a qualifying referral. Do not make misleading claims, promise unauthorized terms, send unlawful unsolicited messages, or imply that a referral requires a positive public review. Participation does not make an organization an employee, agent, or representative of Meritaria.

Administration and changes. Meritaria may verify eligibility, correct inaccurate records, and reject or revoke credits obtained through misuse. Meritaria may change or end the program prospectively with reasonable notice through the service or email. Program changes do not retroactively increase a paid invoice or remove an already applied discount for a current paid service period solely because the program later changes. Eligibility changes, cancellation, fraud, or nonpayment remain subject to these Terms and any applicable written agreement.

If your organization cancels its membership or subscription, it loses its accumulated referral discount when cancellation becomes effective. Unused referral discounts and credits are forfeited and have no cash or refund value. They do not automatically return if the organization later rejoins, opens a replacement account, or transfers its program to another account. Reinstatement requires express written approval from Meritaria; a new subscription otherwise follows the pricing and program terms offered at that time. A cancellation scheduled for the end of a service period takes effect on that date, rather than when the request is submitted.

If a referred organization cancels or otherwise stops qualifying, its 10% credit is removed from the referring organization’s discount for future eligible billing. This includes an effective cancellation, expiration, termination, or loss of paid good-standing status. For example, a discount based on four qualifying referrals decreases from 40% to 30% when one ceases to qualify. A remaining, separately valid discounted rate is compared under Section 8A; discounts are not combined. An account discounted to 100% may owe subscription fees again when fewer than ten referrals qualify. Meritaria will identify the applicable discount and amount on the next eligible invoice or renewal.

To cancel, the organization’s authorized President or administrator must contact admin@meritaria.com or use an available cancellation control. Any required notice period, effective date, outstanding payment obligation, or refund right follows the applicable written agreement and law. Removing a reviewer or student, signing out, or deleting an individual user account does not by itself cancel the organization’s subscription. Cancellation does not erase amounts already owed or automatically delete organization records. Export and deletion responsibilities are described in Section 12 and the Privacy Notice.

You may not access data without authorization; impersonate another person; misrepresent eligibility or decisions; share credentials improperly; probe or defeat security controls; scrape, copy, reverse engineer, or overload the service except where law expressly permits; introduce malware; upload illegal or infringing content; send spam; discriminate unlawfully; use applicant information for unrelated marketing, employment, lending, housing, insurance, or surveillance; resell the service without permission; or help another person do any of these things. Reasonable security testing requires prior written authorization.

The Privacy & Children’s Privacy Notice is incorporated into these Terms. Organizations and parents or guardians must complete any notice and verifiable-consent process required before an applicant under 13 provides personal information. Applicants should not provide Social Security numbers, financial-account credentials, government identification, medical records, immigration records, or other highly sensitive information unless the organization has a lawful, clearly disclosed need and appropriate safeguards. Meritaria may remove or restrict improperly collected information.

We work to provide a reliable service but do not guarantee uninterrupted or error-free operation. Maintenance, vendor failures, network conditions, emergencies, security events, or legal requirements may affect availability. Features may be added, modified, or retired. We will use reasonable efforts to avoid materially reducing paid core functionality during an active billing period and to provide notice when a change materially affects organization use.

Meritaria may restrict or suspend access to protect users, investigate misuse, respond to legal process, or enforce these Terms. We may terminate access for material or repeated violations. An organization may remove members or request closure through Meritaria support. Organization cancellation and forfeiture of referral discounts are governed by Section 8B; referral discounts are not a permanent entitlement after cancellation. Before an organization is permanently deleted, its administrators are responsible for exporting records they are legally required to retain. Students may lose access to that organization when its records are deleted. Account, transaction, security, legal, or backup records may remain only where required for fraud prevention, dispute handling, tax, security, legal compliance, or ordinary backup rotation. Upon termination, licenses needed to provide active service end, while provisions concerning confidentiality, ownership, disclaimers, liability, disputes, and lawfully retained records survive as applicable.

To the maximum extent permitted by law, the service is provided “as is” and “as available.” Meritaria disclaims implied warranties of merchantability, fitness for a particular purpose, title, and noninfringement. Meritaria does not warrant that an applicant is eligible, that information is accurate, that a reviewer is unbiased, that an organization will make or fund an award, that a message will be delivered, or that the service will meet every organization’s legal or regulatory requirements. Nothing in these Terms excludes warranties that cannot legally be excluded.

To the maximum extent permitted by law, Meritaria will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, opportunities, goodwill, data, awards, or business interruption arising from the service. Meritaria’s aggregate liability arising from the service will not exceed the greater of $100 or the fees paid by the applicable organization to Meritaria during the twelve months before the event giving rise to the claim. These limitations do not apply where prohibited or to liability that cannot legally be limited.

Before filing a formal claim, the parties agree to send written notice describing the issue and allow 30 days for a good-faith effort to resolve it. These Terms are governed by applicable United States law and the law of the state in which Meritaria is principally established, without regard to conflict-of-law rules, except that mandatory consumer protections remain applicable. A court with lawful jurisdiction may hear unresolved claims. Nothing prevents either party from seeking urgent injunctive relief for unauthorized access, misuse of confidential information, or infringement.

These Terms, the Privacy Notice, and any applicable order or written agreement constitute the agreement for the service. If a provision is unenforceable, it will be limited to the minimum extent necessary and the remaining provisions continue. Failure to enforce a provision is not a waiver. Users may not assign these Terms without consent; Meritaria may assign them in connection with a merger, financing, reorganization, or sale of the service. Neither party is liable for delay caused by events beyond reasonable control. Headings are for convenience and electronic records and signatures may be used.

Questions about these Terms may be sent to admin@meritaria.com. Scholarship-specific questions and disputes should be directed to the organization administering the program.