SECURITY & PRIVACY

Understand how student records are handled.

These controls support responsible scholarship administration. Your team’s collection, access, and retention decisions remain part of protecting student information.

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Access follows membership and assignments

Organization memberships and database row-level security policies separate program records. Staff roles control administrative actions; reviewer access also follows scholarship assignments, individual overrides, and recorded conflicts. Students access their own applications.

Documents follow application permissions

Encrypted connections and protected storage support controlled access to student files. Exported or downloaded records also need protection under your organization’s own procedures.

Blind review has practical limits

Blind reviewers receive a limited view that withholds direct identity fields and uploaded files. Administrators choose which custom text answers are visible and retain full access themselves. Visible essays or recommendation text may still identify a student; preview the actual reviewer view rather than assuming automatic anonymization.

Retention is an organization decision

Collect only what the program needs, review staff access, and apply appropriate retention settings. Expiration and archiving are different from deletion. Ordinary backup, legal, and dispute requirements may also affect deletion.

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